Job DescriptionGlimpse of the JobWe are looking for an Administrative Coordinator I to join the Fraternity and Sorority Life (FSL) team within the Department of Student Activities. This position coordinates and supports the financial management of the office and advised organizations, provides logistical and administrative support for events, meetings, and other special function (including on-site support), and assists in maintaining the website and social media platforms.
Who We AreThe Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, we are committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. To learn more, please visit our Website!
What to do Apply! Take the first step towards an exciting career! A cover letter and resume will assist in the review of your application materials. You can upload them during the application process at CV/Resume.
Salary: $45,000K
Position Details: Requires some evening and weekend work. Ability to work nights and periodic weekends as needed. Employee will supervise (3) Student Assistants.
QualificationsRequired Education and Experience:
Bachelor’s degree or equivalent combination of education and experience
Two years of experience in office administration or project management
Working knowledge of spreadsheet, presentation and word processing software programs
Interpersonal and communication skills and ability to plan and organize effectively
Preferred Experience:
Three years of experience in an office environment or in project management
Experience at an institution of higher education working with members of social and service fraternities and sororities
Knowledge of Texas A&M University student organization activities, programming, policies and procedures
Preferred Knowledge, Skills, and Abilities:
Excellent Microsoft Excel and word processing skills
Preferred Certifications:
Microsoft Office Specialist (MOS), and Certified Administrative Professional (CAP) or Organizational Management (OM) Specialty Certificate
Responsibilities:
Administrative Support - Assist with special projects for Associate and Assistant Directors. Coordinate travel arrangements and prepare itineraries. Plan and coordinate meetings, seminars, and other special events. Make recommendations for process improvements, administrative changes, or new initiatives. Analyze programs, projects, or initiatives to compile information and create reports. Maintain files, confidential information, and record retention according to university guidelines.
Financial Support - Manage and review expenditures and deposits for fiscal accounts using a spreadsheet process. Reconcile fiscal accounts monthly with supervisor and provide monthly financial reports to the staff. Work closely with the Department of Student Activities business service office to ensure accurate financial management. Prepare annual financial reports for supervisor and other professional staff members. Review all standing contracts to ensure accuracy in billing. Coordinate the Greek Enhancement Dues billing and refund processes.
Program Support - Develop accurate academic reports for the fraternity and sorority community each semester. Ensure accurate member and leader rosters and contact information for over 55 organizations. Coordinates the Greek Finance Allocation Board program.
Communications and Customer Service - Handle complex communications both orally and in writing. Maintain the office voicemail and general email account. Manage marketing materials for various constituent groups (students, staff, faculty, community partners). This includes social media accounts and the office website. Requires a high level of professionalism, customer service, efficiency, and confidentiality.
Supervision - Supervises, trains, and evaluates the student assistants. Assigns tasks and evaluates job progress. Participates on university, division, and/or department committees and task forces. Performs other duties as assigned.
Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as: sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:
Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Free exercise programs and release time for health and wellness programs
All employees have access to free LinkedIn Learning training programs, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Introduction: My name is Dan Stracke, I am a homely, gleaming, glamorous, inquisitive, homely, gorgeous, light person who loves writing and wants to share my knowledge and understanding with you.
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